In this guide:

Overview

Use this guide to make the most of your conference with your VRIFY Deck, whether you’re presenting from a podium, sharing in a booth, or hosting an in-person meeting.

Before the Conference

A successful conference starts with the basics: the right tools, an updated Deck and software, and a simple setup plan.

Prepare Your Content

Reach out to your dedicated VRIFY contact a few weeks in advance for any conference assistance (at least 10 days for Deck updates)
Ensure your 3D models and 360° images are up to date
Consider building multiple Decks:
- Presentation Deck (general audience)
- Booth Deck (eye catching and interactive)
- In-Meeting Deck (comprehensive info for investors)

Prepare Your Device(s) While Connected to the Internet

Update each iPad to the latest iOS
- Give at least 20 minutes to complete this process
Update the VRIFY App (if needed)
Name your iPad(s) and enable passcodes
Lock iPad orientation to landscape mode (turn this off for podium presentations)
Set iPad auto-lock to Never (so your screen stays on as you present)
Enable Wi-Fi connection and Local Network Access on all iPads (so you can connect devices without connecting to unreliable conference internet)
Download your Deck(s)
- Ensure that any changes to Decks are synced
- Preload 3D and 360° Slides by viewing the Deck and navigating through all Slides

Purchase and/or Test Hardware

For the podium:
- For a wireless connection, bring an Apple TV to cast to the big screen
- For a wired connection, purchase an iPad to HDMI dongle or Apple USB-C Dongle to connect to the big screen
For your booth, bring iPad stands to better display a looping video of your Deck
If possible, test your dongle and cable setup at the venue in advance (connect with your Customer Service Manager for assistance)

During the Conference

This section covers how to present your Deck, whether on a screen or directly on an iPad.

Podium Presentations

Cast with Apple TV – Present wirelessly by connecting your iPad to the large screen using Apple TV.
Plug in with an HDMI cord – For a reliable wired connection, use an iPad-to-HDMI dongle to connect your iPad directly to the screen
- Tip: When presenting from a podium, turn off the rotation lock on your iPad. You may need to flip your device, so keeping screen rotation unlocked ensures your iPad display adjusts automatically.

Booth Setup

Read our Conference Booth Success Guide for more information.

Private Meetings

Learn how to host In-Person Meetings – Get familiar with the process of connecting iPads and running smooth, offline presentations.
Bring multiple iPads – Prepare enough iPads (up to 8 can connect) so participants can follow along individually.
- Tip: Keep iPads fully charged and set to landscape mode by turning on rotation lock.

After The Conference

Keep sharing your story after the event with your Deck and recordings.

Share Your Content

Upload official footage or clips of your podium presentation to YouTube and social media.
If there isn’t an official recording from conference organizers, use VRIFY’s recording feature to record yourself presenting your Deck, then:
- Embed the recording on a company website
- Create short clips featuring eye-catching 3D and 360° visuals for social media
Embed the Deck on a company website or press release

Best Practices

Practice presenting:
- Do a full rehearsal the night before with all hardware and software ready.
Prepare the night before the conference, when connected to the internet:
- Ensure that your iOS and the VRIFY app are up to date
- Download and sync changes for all Decks
- Charge all iPads
Use interactive presentation features:
- Draw attention to key points as you speak with our built-in annotation tool
- Zoom and rotate your 3D and 360° content for engagement
Market your Deck:
- Before you go, consider embedding your Deck or a recording of you presenting your Deck on your company website, then generate a QR code* to display on your phone or iPad. Conference attendees can scan the code and save the link on their device to view your Deck! Here's an example of what this could look like: