Overview

This article will help you set up your iPads with the optimal settings for smooth performance, then walk you through how to prepare your devices for both in-person and online meetings using VRIFY.

Following these steps ensures your presentations run reliably and professionally, so you can focus on engaging your audience.

Set Up Your iPads in Advance

There are a few important steps you can take to ensure your iPads are set up properly before heading into a meeting or podium presentation. But first — make sure you’ve purchased the right iPads for your team.

Get Your iPads

Still need to purchase iPads?
- Here’s what we recommend.
Purchase hardware
- Here's what we recommend.
Don’t have iPads but need them for an upcoming conference?
- We can help! Get in touch with your dedicated VRIFY contact.

Update Software

Before a meeting, always ensure that your iPads and the VRIFY App are up-to-date and meeting-ready:

Update the VRIFY app to the latest version
Ensure all iPads are running the latest version of iOS
Download the 3D Presentation Deck you plan to present:
- Check for any recent updates to the 3D Presentation Deck and re-download
Click through the 3D Presentation Deck to pre-load all 3D and 360 slides to ensure a smooth presentation experience

Optimize Settings

Lock screens in landscape mode.
- Open Control Centre (swipe down from the top-right corner)
- Turn your iPad in landscape mode, then turn Rotation Lock on.
Lower the brightness on the host iPad to conserve battery.
- Open Control Centre (swipe down from the top-right corner)
- Adjust the brightness.
Set up Auto-Lock.
- Go to Settings > Display & Brightness
- Set Auto-Lock to Never to prevent the screen from going to sleep.
Set the same passcode for all iPads.
- Go to Settings, then depending on your iPad model, tap either Face ID & Passcode or Touch ID & Passcode.
Turn off Windowed Apps setting and turn on Full Screen Apps (for iOS 26)
- Go to Settings > Multitasking & Gestures
- Tap Full Screen Apps

📚 Read Set Up Your New iPads to Use the VRIFY App for all optimal settings and interactive walkthroughs.

Ensure Connectivity & Power

Data plan.
- Purchase a data plan for each iPad to avoid the stress of unreliable Wi-Fi.
Portable chargers.
- For back-to-back meetings without wall plug access, bring a high-capacity portable charger (like this one) to keep devices powered all day.

Share a 3D Presentation Deck With Nearby iPads

Before sharing a 3D Presentation deck in person, sync all iPads ahead of time so they’re ready to hand out as soon as the meeting begins. Read Share a 3D Presentation Deck With Nearby iPads.

If you run into issues connecting iPads, read our troubleshooting guide.

Start an Online Meeting

A strong Wi-Fi connection is needed to ensure participants stay in sync during online meetings when they join from an iPad or web browser.

Learn how to start an online meeting from the VRIFY App or your web browser.

Run Podium Presentations

If you are presenting at a podium to an external display, you will typically have two options:

Connect your iPad using an HDMI cable with an iPad-compatible adaptor
Cast using Apple TV

Turn off screen orientation lock to make it easier to adjust your iPad when connected to a podium setup.

Best Practices

Test all iPads before you present to ensure everything is updated and functioning.
Carry at least one backup adapter and HDMI cable.
Assign a team member as your tech lead to handle setup and troubleshooting.