Overview

This article will help you set up your iPads with the optimal settings for smooth performance, then walk you through how to prepare your devices for both in-person meetings and remote presentations using VRIFY.

Following these steps ensures your presentations run reliably and professionally, so you can focus on engaging your audience.

Set Up Your iPads in Advance

There are a few important steps you can take to ensure your iPads are set up properly before heading into a meeting or podium presentation. But first — make sure you’ve purchased the right iPads for your team.

Get Your iPads

Still need to purchase iPads?
- Here’s what we recommend.
Purchase hardware
- Here's what we recommend.
Don’t have iPads but need them for an upcoming conference?
- We can help! Get in touch with your dedicated VRIFY content.

Update Software

Update the VRIFY App to the latest version.
- If an update is available, you’ll see an Update button in the App Store. Learn more.
Update your iPad’s iOS software to the latest version.
- Learn more.

Optimize Settings

Lock screens in landscape mode.
- Open Control Centre (swipe down from the top-right corner)
- Turn your iPad in landscape mode, then turn Rotation Lock on.
Lower the brightness on the host iPad to conserve battery.
- Open Control Centre (swipe down from the top-right corner)
- Adjust the brightness.
Set up Auto-Lock.
- Go to Settings > Display & Brightness
- Set Auto-Lock to Never to prevent the screen from going to sleep.
Set the same passcode for all iPads.
- Go to Settings, then depending on your iPad model, tap either Face ID & Passcode or Touch ID & Passcode.

📚 Read Set Up Your New iPads to Use the VRIFY App for all optimal settings and interactive walkthroughs.

Ensure Connectivity & Power

Data plan.
- Purchase a data plan for each iPad to avoid the stress of unreliable Wi-Fi.
Portable chargers.
- For back-to-back meetings without wall plug access, bring a high-capacity portable charger (like this one) to keep devices powered all day.

Run In-Person Meetings

Before presenting, always ensure that your iPads and the VRIFY App are up-to-date and meeting-ready:

✅ Update to the latest iOS

✅ Update the VRIFY App to the latest version

✅ Download the Deck you want to present

✅ Click through the Deck to pre-load the 3D and 360 Slides to ensure smooth transitions

For In-Person meetings, it's important to sync your iPads beforehand so they’re ready to hand out as soon as the meeting starts. Read Share and Present a Deck on Multiple iPads.

If you run into issues connecting iPads, read our troubleshooting guide.

Run Remote and Hybrid Meetings

Before presenting, always ensure that your iPad and the VRIFY App are up-to-date and meeting-ready:

✅ Update to the latest iOS

✅ Update the VRIFY App to the latest version

✅ Download the Deck you want to present

✅ Click through the Deck to pre-load the 3D and 360 Slides to ensure smooth transitions

A strong Wi-Fi connection is recommended to ensure participants stay in sync during remote meetings.

Learn how to start a Live Share Meeting from the VRIFY App or your web browser.

You can also cast your Deck from the app to an Apple TV.

Run Podium Presentations

Before presenting, always ensure that your iPad and the VRIFY App are up-to-date and meeting-ready:

✅ Update to the latest iOS

✅ Update the VRIFY App to the latest version

✅ Download the Deck you want to present

✅ Click through the Deck to pre-load the 3D and 360 Slides to ensure smooth transitions

If you are presenting at a podium to an external display, you have two options:

Connect your iPad using an HDMI cable with an iPad-compatible adaptor
Cast to an Apple TV

Turn off screen orientation lock to make it easier to adjust your iPad when connected to a podium setup.

Best Practices

Test all iPads before you present to ensure everything is updated and functioning.
Carry at least one backup adapter and HDMI cable.
Assign a team member as your tech lead to handle setup and troubleshooting.