Overview
Access to a VRIFY 3D Presentation is controlled by two settings:
General Access - determines who can open the presentation
User Roles - determine what those users can do after opening it
These settings work together to control who can view or edit a presentation. For example, a presentation may allow Anyone with the link to open it, but only Editors and Owners can make changes.
You can share a presentation by sending the presentation link or by inviting users directly from the Share modal. Learn more about how to manage General Access and User Roles in a 3D Presentation.
General Access Settings
The General Access setting determines who can open the presentation link.
There are three access levels:
General Access Level | Who Can Open the Presentation | Use Case |
Confidential Access Requires log in to VRIFY |
|
|
| Only users listed under People with Access can open the presentation | Confidential content, controlled collaboration |
| All VRIFY users in your company | Internal sharing and team review |
Public No log in required |
|
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| Anyone with the link can open it without logging in | Public sharing, embeds, investor or marketing presentations |
Only people invited 
Everyone at your company 
Anyone with the linkNote: Confidential 3D Presentations require users to log in to VRIFY before they can be opened. After logging in, the presentation will appear in the 3D Presentations list.
User Roles
Each invited user is assigned one of the following roles that determine what they can do in the presentation.
Owner: Can manage permissions and access settings
Editor: Can edit the presentation
Viewer: Can view the presentation
To edit a 3D Presentation, a user must have:
Editor or Owner role, and
Present permission on their VRIFY user account
A Company Admin can review or update Present access. Learn more about VRIFY User Permissions.
How General Access Levels and Roles Work Together
General Access determines who can open the presentation. Roles determine what they can do after opening it.
For example:
A presentation may allow Anyone with the link to view it
Only Editors and Owners can make changes
Note: Users listed under People with Access keep their assigned role even if the General Access level changes.
Ways to Share a 3D Presentation
There are two ways to share a presentation.
Share the 3D Presentation link
Click Copy Link in the Share modal to send a view-only link
Important: The person must still meet the General Access requirements if the presentation is confidential.
Invite a user
Owners can invite users from the Share modal
When inviting someone, you also assign them a role such as Viewer or Editor
Inviting a user gives them direct access to the 3D Presentation. After logging in, it will appear in their 3D Presentations list
What Happens When Someone Opens a 3D Presentation Link
When someone opens a view-only 3D Presentation link, VRIFY checks the presentation’s General Access setting and the user’s permissions.
Depending on the configuration, one of the following will happen:
The 3D Presentation opens immediately
The General Access is set to Anyone with the link, or
The user is logged in to VRIFY and has permission to view the presentation
The user is prompted to log in
General Access is set to Only people invited or Everyone at your company, and
The user is not currently logged in to VRIFY.com
After logging in, VRIFY checks whether the user has permission to view the presentation.
The user is prompted to request access
If the user is logged in but does not have access to the presentation, they can request access. The Owner will receive an email to review the request and approve or deny access.
Reminder: The url from the Copy Link button always opens the presentation in view mode, even if the person has Editor access. To edit a presentation, users must open it from their 3D Presentations list.
Learn More
Still Have Questions?
Reach out to your dedicated VRIFY contact or email support@VRIFY.com for more information.